Document Management Specialists

What they do:

Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

On the job, you would:

  • Keep abreast of developments in document management by reviewing current literature, talking with colleagues, participating in educational programs, attending meetings or workshops, or participating in professional organizations or conferences.
  • Monitor regulatory activity to maintain compliance with records and document management laws.
  • Write, review, or execute plans for testing new or established document management systems.
  • Search electronic sources, such as databases or repositories, or manual sources for information.
  • Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.
  • Propose recommendations for improving content management system capabilities.
  • Prepare support documentation and training materials for end users of document management systems.
  • Prepare and record changes to official documents and confirm changes with legal and compliance management staff.
  • Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
  • Implement scanning or other automated data entry procedures, using imaging devices and document imaging software.

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