An administrative assistant is an important role in nearly every office across all industries. These professionals work to provide clerical support. They keep the office running smoothly. They answer the phones. They schedule appointments. They manage e-mail accounts. Administrative assistants should be independent and self motivated.
Anyone who wants to pursue a career as an administrative assistant should consider a secretarial science degree. There are administrative assistant training programs at many schools. There also are and certificate courses available. Administrative assistant degrees are an ideal way for you to kick-start your career.
All administrative assistant training is different. If you enroll in an administrative assistant training program, you may have to take some of these courses:
An administrative assistant must manage many office tasks each day. An office management course will introduce the various tasks that are required when managing an office. These tasks may include inputting invoices, managing bill payments and making financial deposits. The course may provide tips for how to be more efficient while managing office tasks.
An administrative assistant must be familiar with basic computer applications. This course provides an introduction to the computer applications that are typically used in an office setting. Topics may include word processing, spreadsheets and slide presentations. Often, this course focuses on skill development. Students may work on these programs in the course in order to become familiar with the applications. The course is designed to help them become proficient in all of the most popular business computer applications.
Administrative assistants must be proficient in a variety of technology. Administrative assistants spend a lot of time on the computer. They also will have to use other devices. An office technology course will introduce students to different pieces of office equipment that they will need to use. Topics covered in the course may include scanners, fax machines, copy machines and advanced telephone systems. The course may offer times for hands-on skill development. It also may provide information about ways to become better at using office technology.
An administrative assistant is the gatekeeper to the office. They must communicate professionally. They have to be clear and concise. They have to communicate effectively. A business communication course will provide an introduction into business etiquette. This course also may cover a variety of topics. Professional e-mail writing may be discussed. Interacting on a professional social media account may be covered. Proper phone etiquette is a common course topic. A business communication course also may provide tips for being an better communicator. Communication is a critical part of any administrative assistant's job.
An administrative assistant is often responsible for bookkeeping. This is one of the most sought after skills among potential employers. A records management course will teach the basics of bookkeeping. The course will likely include training on bookkeeping software applications. This course emphasizes the importance of accurate bookkeeping. It also may discuss tips for creating an organized filing system. It also may offer additional tips for maintaining the files.
A general knowledge of business mathematics can be helpful for administrative assistants. This course often provides a refresher on basic mathematical concepts. This may include addition, subtraction and multiplication. There are some more advanced topics that also may be discussed. Calculating payroll is a common business math topic. Using interest formulas may come up in the course.
Most secretarial science degree programs can be completed in one or two years. These degree programs are offered at community colleges and online universities. They also may be available at career centers. Most degree programs are not accredited. However, there are some professional organizations that offer certification programs for administrative assistants. These professional organizations include the International Association of Administrative Professionals and the International Virtual Assistants Association.
You can pursue a variety of careers with administrative assistant training. One of the largest benefits of pursuing a career in this field is that you can get a job anywhere. Every industry hires administrative assistants. You can work in a school. You may get a job in an office. You may be hired to work in a medical clinic. There are endless possibilities. This is an exciting career choice.
Some of the most common careers for students who pursue administrative assistant training:
An office administrative assistant provides clerical support. Sometimes, an administrative assistant works directly for one individual in the office. Typically, leadership positions require the support of a personal administrative assistant. In other cases, an administrative assistant may provide clerical support for all office staff members. An administrative assistant is responsible for answering phone calls. They also manage e-mail accounts. They work to schedule appointments. They often coordinate travel arrangements. The administrative assistant may take care of routine office tasks. This includes filing, and bookkeeping. Anyone who enjoys working closely with people will enjoy being an administrative assistant.
A medical receptionist manages the front desk at a medical office. A medical receptionist may work in any type of medical office. This may include a pediatrician's office. A medical reception may be hired to work at a physical therapy clinic. They may even get a job at a hospital. A medical receptionist answers the phones. They also schedule appointments. They may be asked to file office paperwork. They often are responsible for managing the online databases for patients. A medical reception also works directly with the patients. A medical receptionist is an ideal choice for anyone who loves to interact with people. It is a great career for someone who wants to work in the health care field.
Source for school statistics and data is the U.S. Department of Education's National Center for Education Statistics and the Integrated Postsecondary Education Data System.
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