How to Start a Scholarship Fund in 8 Simple Steps Manage it Yourself or Use a Scholarship Management Service

8 Steps to Starting Your Own Scholarship Fund

  1. Establish a budget. Determine if you will run the scholarship, or use a scholarship management service
  2. Find the funding
  3. Determine who you would like to help, and what criteria will to use to choose winners
  4. Do the paperwork! Create the application and the official terms of your scholarship
  5. Set the deadline
  6. Decide how to promote your scholarship
  7. Select the winners
  8. Award the scholarship

Step 1: Establish a budget. Determine if you will run the scholarship, or use a scholarship management service 

Creating a scholarship takes a bit more than handing out money to deserving students. You will need to think about additional costs. Costs include setting up the program. Will you use a website or paper applications. Keeping track of applicants. Promoting the scholarship, and awarding the scholarship.

Once you understand all the expenses involved, you’ll have a better idea of how much money you can give to students. You may choose to work with a scholarship management service. They will take care of all the administration for you, usually for a small fee.

Step 2: Find the funding

Next, you will need to determine how will you cover the expenses for managing the program. There are many options to consider. You may set up a trust, create a non-profit organization, or use your own personal funds.

It’s a good idea to speak with a tax expert before making a final decision. Each option may have different tax implications.

Step 3: Determine who you would like to help, and what criteria to use to choose winners

There are so many students in need of scholarships! According to a Sallie Mae 2018 report, families spent an average of $26,458 on college in the 2017 academic year. That’s nearly half of the average household income! Furthermore, three in five students rely on scholarships or grants.

When establishing the criteria for your scholarship think about various attributes. Common awards would include merit, need, athletic ability, skills, creative content, and more.

The criteria should be nondiscriminatory. This allows recipient(s) to be selected from a group broad enough to be considered a charitable class. Last, check government guidelines. You need to ensure your program follows all legal requirements for scholarship programs.  

Step 4: Do the paperwork!

After you have confirmed legal requirements, you will need to define the rules of your scholarship. These rules need to be available for students to easily find. They should include (but are not limited to) aspects such as eligibility and timing.

Next, set up your application. Depending on your preference, you may want to work with an online or paper application (or both). Running your application online only may have many advantages.

  • Many students spend their time online
  • Online applications are easier to keep track of
  • Students save on postage!
  • Processing and choosing winners later will be faster

When creating the application, also keep in mind the length. Long applications may discourage students from applying. So try to keep it short and to the point.  

Step 5: Set the deadline

The majority of scholarships have deadlines in the spring (January through May). But that doesn’t mean you can’t establish a summer, fall, or winter deadline. You will want to have at least 60 days or more to promote your program (we recommend 6 months). Then another six to eight weeks to select your recipient(s), so planning ahead is very important. Be sure you give your intended applicants plenty of time to review, prepare, and apply for the award.  

Step 6: Decide how to promote your scholarship

There are many ways to promote your scholarship. If you plan to award your scholarship locally, talk to your city hall and high school. They should be able to get the word out for you. If you are looking for broader exposure, you will want to get your scholarship posted to sites like ours! Unigo offers both free listing of your scholarship and paid promotions. 

Step 7: Select the winners

When selecting a winner, it is important to judge everyone on the same scale! One way to do that is to create a grading rubric (1-10, A-F, or other scale). This this will ensure consistency among the reviewers. It will also provide evidence that you used specific criteria when selecting your winner.

Once the winner is chosen, he/she should be notified by certified mail, email, and/or phone.

Step 8: Award the scholarship

Scholarships must be used for educational expenses. It is a good idea to disburse your scholarship funds to the school and not the student. When you do so, be sure to state how the funds can be used. This may have a direct effect on the student’s financial aid received from his/her institution.

Also consider allowing the scholarship to cover any educational expense, not just tuition. This may reduce the possibility of a student having their aid reduced.

You may also need to keep track of the scholarship over time. Not all students are ready to redeem the scholarship once it has been awarded.

Why Consider Scholarship Management Services?

While the steps to set up a scholarship are not hard. The time involved in running the scholarship may be more than you are able to commit. There are also many details it is important not to miss!

At Unigo, scholarships are what we do. We are proud to offer scholarship management services to companies of all sizes. We able to relieve that internal administrative burden and ensure that students are aware of your award.

Our scholarship management services are 100% customized. We work with you to create a custom program that meets your organization’s goals. This includes the overall cost of the program and the speed at which we can get program up and running. Once the program details are finalized, we can launch a new program in under two weeks.

What we can offer you:

Advising

  • Help clarifying and planning your program objectives
  • Defining applicant goals to make your scholarship a success
  • Ensuring your scholarship is as inclusive as possible
  • Recommending award amounts and program duration

Administration

  • Designing and implementing a custom online application form with your company’s branding
  • Marketing your scholarship across our extensive network of students to ensure your program meets it application goals
  • Reviewing and processing applications—As a neutral third party, we will ensure that every winner is objectively selected by our scholarship committee
  • Confirming eligibility and gathering any required documentation
  • Tracking and disbursing the funds appropriately—Unclaimed awards? No problem. We take care of the tracking process for you. Regardless of when the award is conferred, we will disburse the funds according to the student’s need.
  • Handling the legal terms and processes
  • Reporting—We work closely with you to determine your key success metrics, and report back to you on those metrics  

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